Sort activities description

• Only the required spare parts, materials, WIP, etc. are present at the workstation. Items not required to make the current product are removed from the workplace.
• Only the required tools are present at the workstation. Items not required to make the current product are removed from the workplace.
• Only the required paperwork is present at the workstation. Out-dated or otherwise unnecessary posters, memos, announcements, reports, etc. are removed from the workplace.
• Only the required equipment is present at the workstation. All obsolete, broken or unnecessary equipment, shelves, lockers, workbenches, etc. not required to make the current product is removed from the workplace.
• Only the required furniture is present at the workstation. All broken or unnecessary chairs, shelves, lockers, workbenches, etc. not required to make the current product is removed from the workplace.
• Tripping dangers such as electrical cables, etc. are removed from standing/walking areas.

 

Set In Order activity descriptions

• Locations for containers, boxes, bins, WIP, materials, etc. is clearly defined by painted lines and properly labelled (part number, quantity, etc.).
• Tools have a designated storage location that is within reach of the operator. The location is properly labelled and tools can easily be identified if absent.
• Paperwork is properly labelled and has a clearly defined and labelled location that is visible to the operators and away from work surfaces.
• Equipment is clearly identified (numbered, named, colour-coded, etc.) and placed in a properly identified location. Critical maintenance points are clearly marked.
• Furniture is clearly identified (numbered, named, colour-coded, etc.) and placed in a properly identified location.
• PPE Work areas requiring personal protective equipment (PPE) are clearly marked (Floor tape, safety Signs/Labels, etc.)
• Stop switches and breakers are highly visible and located for easy access in case of emergency.
• Fire hoses, fire extinguishers and other emergency equipment are prominently displayed and are unobstructed.
• Working conditions are ergonomically friendly. Tools are stored at appropriate heights, lift assist devices are provided where necessary, etc.
• The workplace layout accommodates easy exit in case of emergency.
• Walkways and vehicle paths are clearly identified and unobstructed. Exits are clearly labelled and unobstructed.

 

Shine activity descriptions

• Containers, boxes, bins, etc. are clean and not cracked, torn, or otherwise damaged. They are neatly stacked.
• Tools are kept clean and in good working order. Where possible, tools are stored in a manner to keep them clean and free from the risk of damage.
• Paperwork is not torn, kept clean and protected from dirt.
• Work surfaces (machines, workbenches, dies, and other equipment including electrical boxes) are clean and painted.
• Floors are free from dirt, debris, oil, parts, hardware, empty boxes, packaging material, etc. Drains (if required) are properly located and unclogged.
• Walls, partitions, railings, etc. are painted and kept clean.
• There is a schedule showing times, frequency and responsibilities to clean areas of the workplace such as windows, corners, walls, doors, top of cabinets, etc.
• All cleaning equipment is neatly stored and is readily available when needed.
• All personal protective equipment is maintained in sanitary and reliable condition and is properly stored in an easily accessible and labelled location when not in use.
• Equipment safety concerns are clearly identified. Safety guards are in good working condition and provide adequate protection.

 

Standardize activity descriptions

• Tools, equipment, paperwork, furniture, etc. are stored neatly in designated areas and are returned immediately after each use.
• Documents are labelled clearly as to contents and responsibility for control and revision. The date and revision number are clearly visible.
• Equipment maintenance records are visible and clearly state when maintenance last occurred and when the next maintenance is scheduled.
• Product waste (e.g. shavings, containers, liquids, wrappers, etc.) is consistently and often cleaned up and removed from the workplace.
• Preventive measures have been implemented to ensure the workplace meets 5S guidelines (e.g. systems that do not allow waste to accumulate such as containers to collect product debris from machines).
• The results of the previous audit are posted and clearly visible to the entire team.
• Areas for improvement identified during the previous audit have been completed.
• The work environment satisfies the requirements of the work being performed. Lighting (brightness and colour), air quality, temperature, etc.

 

Sustain activity descriptions

• A member of Management has participated in a 5S activity such as an audit or other activity within the past 3 audit periods.
• Recognition is given to teams who get involved in 5S activities.
• Time and resources are allocated to 5S activities (e.g. designated daily/weekly clean-up time, 5S team leader, etc.)
• All operators, team leaders, supervisors, etc. are assigned 5S activities to be completed at least once per week.
• The team took the initiative to make improvements to the workplace that were not identified during the last 5S audit.

 

5S Scoring Guidelines

SCORE	CATEGORY			DESCRIPTION
0	Zero Effort			There has been no 5S activity in this work area related to this criteria.
1	Slight Effort			Any 5S effort is probably the work of 1-2 people. There is no organized effort and plenty of opportunity for improvement.
2	Moderate Effort			Some attempts have been made to implement 5S, but efforts are temporary and/or superficial.
3	Minimum Acceptable Level			The entire team is working on improving their 5S implementation. Previous improvements are becoming standardized.
3.5	Above Average Results			The level of 5S in the work area is excellent. Although there is still room for improvement, the workplace is becoming world-class.
4	Sustained Above Average Results (3 audits)			After 3 consecutive scores of 3.5, a score of 4 may be awarded.
4.5	Outstanding Results			The level of 5S in the work area is world-class, a showcase for the industry. 5S is fully institutionalized in the workplace.
5	Sustained Outstanding Results (6 audits)			After 6 consecutive scores of 4.5, a score of 5 may be awarded.